CUR Event's Policies and Procedures

Please note that all deadlines and timeframes are subject to change depending upon the event. For any questions pertaining to a specific event, please email

Accepted Payment Types
Accepted forms of payment for registration:
Credit card (VISA, Mastercard, American Express, and Discover are accepted)
Check (payment must be received two weeks prior to the event start date.)

Registration Cancellation Policy
CUR will honor cancellation requests and provide a refund, less a $50 processing fee, for all requests submitted in writing no later than 30 days prior to the start of the event. No refunds will be permitted after this deadline. Please submit cancellation requests in writing to

Substitution Policy
Transfer of registration to another individual before the cancellation deadline is free of charge but subject to member classification charges due to differences in conference rates. Transfer of registration after the cancellation deadline will be charged a $50.00 transfer fee. Institutions may not substitute one participant for another without prior approval of the CUR National Office.

Schedule and Agenda
Due to speaker availability, the conference schedule is subject to change. The most up-to-date schedule will be published on the event website.

Data and Photo Use
By registering, you provide consent that your profile will be stored with CUR and shared with processing systems for the purpose of doing business with CUR. You will provide consent to receiving announcements from CUR and you may opt-out at any time by contacting CUR or updating preferences. By registering, you will also consent to CUR sharing your profile information to set up an account in the event platform and that you may opt-out at any time by contacting CUR. By registering, you give consent for any session in which you participate to be recorded and available for viewing for a limited period of time following the end of the event. CUR also reserves the right to use screen grabs and/or photos captured by conference organizers in event marketing materials.

Code of Conduct
As students, faculty, organizations, and institutions involved in undergraduate research, scholarship, and creative inquiry, we have the professional and ethical responsibility to maintain the highest professional conduct standards and embody the CUR Code of Ethics for Undergraduate Research in our words, actions, and deeds.

All participants are expected to abide by the Code of Conduct. Expectations for participants are to show courtesy and civility to all conference attendees; conduct oneself in a manner both professional and ethical; avoid engaging in any inappropriate behavior such as discrimination or harassment. Every interaction you have should be appropriate and considerate of the wide audience of attendees.

Examples of behavior that is encouraged:

  • Use of language that is welcoming to all, including phrasing of questions thoughtfully so as not to bring down anyone
  • Understanding and being respectful of different viewpoints and opinions
  • Committing oneself to the overall enjoyment of the event by all
  • Showing compassion and empathy to other participants

Behavior that is unacceptable:

  • Harassment or discrimination of any person at any time
  • Verbally abusing or attacking any conference attendee online in any way. Verbal/online abuse includes but is not limited to comments about any person’s gender, physical appearance, sexual orientation, disability, race, religion, national origin, inappropriate use of photos or graphics that are sexual in nature, making threats to another participant.
  • Disruption of any presentation or other activity that takes place during the event
  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. CUR reserves the right to remove such messages and potentially ban sources of those solicitations.
  • Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in-person or virtually.

The Council on Undergraduate Research will not tolerate harassment or discrimination of any kind at any session, event, affiliated event, or on social media platforms (Twitter, conference chat functions, etc).

CUR reserves the right to exercise judgment and act appropriately in response to unacceptable behavior, including removal from the event without prior warning or refund of the registration fee. CUR also reserves the right to prohibit attendance in a future CUR-affiliated event, in person or virtual, should the need arise.

CUR is committed to providing a safe, welcome, and inclusive meeting environment for all participants. If you believe you have experienced or witnessed a violation of this Code of Conduct, we ask that you immediately notify the conference organizers at so that we may take immediate action.

This code of conduct will be enforced by conference organizers. Cooperation from participants is mandatory to ensure a safe experience for all participants. Thank you for helping to make our events a welcoming, inclusive space for all.