NCUR 2021 @Home Policies and Procedures
To be eligible for acceptance for the conference, it is imperative that you submit your abstract by the abstract deadline(s). Abstract deadlines coincide with registration rates, so please make sure to review the following deadline table carefully.
|Early Decision Submission
||November 1, 2020 (11:59 PM ET)
|Final Submission Deadline
||December 1, 2020 (11:59 PM ET)
|Early Decision Registration Deadline
(Only applies to those who submitted abstracts by 11/1/2020)
|December 31, 2020 (11:59 PM ET)
|Early Bird Registration Deadline
||January 31, 2021 (11:59 PM ET)
|Regular Registration Deadline
||March 19, 2021* (11:59 PM ET)
*If paying by check, payment must be postmarked by March 15, 2021, at the latest. Please note this is the FINAL day to register and pay for your NCUR registration to remain on the conference program.
An important note on registration: both REGISTRATION and PAYMENT must be received by the final deadline of March 19, 2021, at 11:59 PM ET. A submitted registration form with no corresponding payment after March 19, 2021, is not considered a complete registration and will result in your removal from the conference program.
Your actual registration fee will correspond with the above deadlines and also your institution’s membership type in the Council on Undergraduate Research. Student and faculty/mentor/admin fees differ and are listed in the table on the Registration information page. If you are unsure of your institution’s membership status, please email email@example.com.
ACCEPTED PAYMENT TYPES
Accepted forms of payment for registration:
- Credit card (VISA, Mastercard, American Express, and Discover are accepted)
- Check (must be postmarked by March 15, 2021, at the latest)
*If your institution will be paying for your registration fee and you select “Invoice my Institution” at the time of registration, payment must be received in full by the posted deadline. If payment is not received by March 19, 2021, you will be removed from the conference program.
REGISTRATION CANCELLATION POLICY
CUR will honor cancellation requests and provide a refund, less a $50 processing fee, for all requests submitted in writing no later than March 19, 2021. No refunds will be permitted after March 19. Please submit cancellation requests in writing to firstname.lastname@example.org.
SCHEDULE AND AGENDA
Due to NCUR 2021 @Home being a virtual event with thousands of participants, conference organizers may need to make schedule adjustments when appropriate, so please be mindful that the conference schedule is subject to change. The most up-to-date schedule will be published on the NCUR website.
Due to the volume of presentations expected, NCUR 2021 cannot accept specific scheduling requests (i.e for class schedules, work schedules, etc.). Please do not request a schedule accommodation and understand that you may be asked to present during any of the scheduled presentation times during the conference on April 12-14, 2021.
Due to NCUR 2021 @Home being a virtual event, conference organizers are mindful that participants may be located in any time zone and will do our best to ensure that your presentation is scheduled to take place at a reasonable time. Please make sure you use the address where you currently reside when completing your registration form as this will be considered for time zone purposes when scheduling your session.
DATA AND PHOTO USE
By registering for NCUR 2021 @Home, you provide consent that your profile will be stored with CUR and shared with processing systems for the purpose of doing business with CUR. You will provide consent to receiving announcements from CUR and you may opt-out at any time by contacting CUR or updating preferences.
By registering for NCUR 2021@ Home, you will also consent to CUR sharing your profile information to set up an account in the event platform and that you may opt-out at any time by contacting CUR. You should be aware that your name, mailing address, and email address will be provided to institutions/companies you visit during the Grad Fair and that you may opt-out of communication with them at any time by directly contacting the institutions/companies.
If you are accepted to present at NCUR 2021 @Home, your abstract and corresponding author information will be automatically added to a conference proceedings document to be published on the CUR website. Should you wish to opt-out of having your abstract included in this volume, please contact email@example.com.
By registering for NCUR 2021 @Home, you give consent for any session in which you participate to be recorded and available for viewing for a limited period of time following the end of the event. CUR also reserves the right to use screen grabs and/or photos captured by conference organizers in event marketing materials.
NCUR 2021@Home CODE OF CONDUCT
As students, faculty, organizations, and institutions involved in undergraduate research, scholarship, and creative inquiry, we have the professional and ethical responsibility to maintain the highest professional conduct standards and embody the CUR Code of Ethics for Undergraduate Research in our words, actions, and deeds.
The National Conference on Undergraduate Research (NCUR) brings together thousands of undergraduate students, faculty mentors and advisors, administrators, exhibitors, and volunteers to share innovative student-faculty collaborative research across all disciplines and provide resources to enhance undergraduate research and promote opportunities beyond graduation.
All participants, including, but not limited to, student presenters, student attendees, mentors and advisors, administrators, program directors, speakers, exhibitors, program committee members, and volunteers are expected to abide by the NCUR 2021 @Home Code of Conduct. Expectations for participants are to show courtesy and civility to all conference attendees; conduct oneself in a manner both professional and ethical; avoid engaging in any inappropriate behavior such as discrimination or harassment. Every interaction you have should be appropriate and considerate of the wide audience that comprises NCUR attendees. Further, as students, faculty, organizations, and institutions involved in undergraduate research, scholarship, and creative inquiry, we have the professional and ethical responsibility to maintain the highest professional conduct standards and embody the CUR Code of Ethics for Undergraduate Research in our words, actions, and deeds.
Examples of behavior that is encouraged at NCUR:
- Use of language that is welcoming to all, including phrasing of questions thoughtfully so as not to bring down anyone
- Understanding and being respectful of different viewpoints and opinions
- Committing oneself to the overall enjoyment of the event by all
- Showing compassion and empathy to other participants
Behavior that is unacceptable at NCUR:
- Harassment or discrimination of any person at any time
- Verbally abusing or attacking any conference attendee online in any way. Verbal/online abuse includes but is not limited to comments about any person’s gender, physical appearance, sexual orientation, disability, race, religion, national origin, inappropriate use of photos, or graphics that are sexual in nature, making threats to another participant.
- Disruption of any presentation (oral, poster, performing, or creative arts) during a scheduled presentation time, in the exhibit hall, or any other event that takes place during NCUR
- Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitation for services. CUR reserves the right to remove such messages and potentially ban sources of those solicitations.
- Participants should not copy or take screenshots of Q&A or any chat room activity that takes place in-person or virtually.