NCUR 2021 @Home Graduate Fair Rules and Regulations
GRADUATE FAIR RULES AND REGULATIONS
The rules and regulations contained herein are part of all the Virtual Grad Fair Booth Package purchases. CUR reserves the right to enforce these rules and regulations, as well as to make final decisions on all points covered or not covered in these rules and regulations. CUR reserves the right to decline or remove any institution/company that, in its judgment, is not suitable or not keeping with the character of the grad fair. At its discretion, CUR may accept or reject any application for virtual grad fair booth space. CUR shall have full authority to interpret or amend these rules, and its decision is final.
Council on Undergraduate Research
734 15th St. NW, Suite 850
Washington, DC 20005
DATA AND PHOTO USE AND NCUR 2021 @Home CODE of CONDUCT
CUR AND NCUR @Home LOGOS
Those purchasing a The Virtual Grad Fair Booth Package agree to adhere to the NCUR 2021 @Home Policies and Procedures, including the Data and Photo Use Policy and the NCUR 2021@Home Code of Conduct.
The CUR and NCUR 2021@Home logos are the property of CUR and may not be used without the permission of Show Management.
To receive the early-bird registration rate, payment and registration must be received by January 31, 2021. To receive the regular registration rate, payment must be received by March 19, 2021. Failure to submit payment will result in the cancellation of your virtual booth slot.
CUR will honor cancellation requests and provide a refund, less a $50 processing fee, for all requests submitted in writing no later than March 19, 2021. No refunds will be permitted after March 19. Please submit cancellation requests in writing to firstname.lastname@example.org.
An institution/company will be considered a no-show if its virtual booth space is not prepared for viewing by April 10, 2021. The institution/company shall be deemed to have cancelled and will forfeit their virtual booth space. The virtual booth space may be assigned to another institution/company or be used by Show Management. CUR will not provide a refund to the institution/company.
VIRTUAL BOOTH EQUIPMENT AND SERVICES
The Virtual Grad Fair Booth Package includes the following: virtual booth platform which may be branded with institution/company logo; ability to display and manage all institution/company images, descriptions, product and service details; video embeds; brochure uploads and the ability to capture leads. The institution/company will have the opportunity to design their virtual booth space following the brand guidelines and template provided via the virtual platform. Further information will be provided under separate cover with dates, timelines and details to build your virtual booth.
STAFFING AND USE OF SPACE
Virtual booths should be “staffed” during specified grad fair-only hours so participants can engage with institution/company representatives via video chat. All activities must be confined to the limits of the allocated virtual booth and chat room and must not interfere with the activity of other institutions/companies participating in the grad fair.
Any institution/company having a contest or drawing of any kind must follow all governmental laws, ordinances, rules and regulations. It is the institution/company’s responsibility to make sure they correctly follow all rules and regulations. Any violations will be the sole expense and fault of the institution/company. CUR is not responsible or liable for any contests, drawings or giveaways held prior, during or after the meeting.
SUBLETTING OF SPACE
CUR strictly prohibits the sharing or “co-opting” of grad fair space unless institutions/companies share the same parent institution/company, or one institution/company is the subsidiary of the other. Request must be submitted to CUR for approval prior to conference and proof is required. Institution/company shall not assign, sublet, or share any virtual space allocated to them nor advertise or display goods other than those manufactured or sold by them in the regular course of their business. Virtual space assigned to the institution/company is for their exclusive use.
CUR considers the practice of Suitcasing and/or Outboarding to be unethical business conduct and strictly prohibits both practices. Suitcasing refers to the practice of companies or persons who attend shows as attendees but “work the aisles” from their suitcase (briefcase), soliciting business from other participants. Outboarding refers to non-supporting companies who set events separate from the event platform and encourage attendees to leave the event platform and spend time with them. For the good of the event, the only legitimate place to conduct business during show hours is within a contracted virtual booth. There is to be no sales messaging by non-participating institutions within chat functions of the NCUR 2021 @Home virtual conference. All violations will be directed to Show Management for penalties and sanctions against the violating company. Participating institutions/companies are encouraged to protect their investment and report any violations immediately to Show Management.
ENFORCEMENT OF RULES AND REGULATIONS
Any institution/company found in violation of these rules and regulations may be subject to any or all the following remedies at the sole discretion of Show Management.
- Access to the event and/or virtual booth are deactivated.
- The virtual booth is deactivated and removed for the remainder of the show or until the situation is remedied.
- Exclusion from participating in future CUR events.