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NCUR 2021 @Home: Frequently Asked Questions

Thanks for your interest in NCUR 2021 At Home! This page was created to answer some immediate questions you may have about our transition to a virtual event for the upcoming conference. There are many moving pieces in this process so more information will be added to these and the NCUR webpage as it becomes available. Please sign up to receive updates here and check back here frequently for updates.

TOPICS

 

General

When is NCUR 2021 At Home?
NCUR 2021 will be held in April 12-14, 2021. 

When will the submission system open for NCUR 2021 At Home and will the application process be different from a traditional conference?
The application process will be largely the same as an in-person NCUR. The submission system dates are as follows:

  • The submission system will open on October 1, 2020
    • Early Decision* Abstract Submission Deadline: November 1, 2020
    • Abstract Submission Deadline: December 1, 2020
       

*Early Decision Abstract submissions notifications will be sent on December 7, 2020, and will be eligible for the Early Decision registration rate. 

NCUR Account Creation/Log In

How do I create an NCUR 2021 @Home account?​
Click “NCUR 2021 Submission Portal” in the left-hand side menu and follow the on-screen steps to create an NCUR 2021 account.

Please note: If you are re-submitting an abstract from NCUR 2020, you already have an account in the system. Please login using your institutional email and password. You may retrieve your password if you have forgotten it. If you no longer have access to your institutional email please contact ncur@cur.org for assistance.


How can I receive emails about NCUR 2021 @Home?
Once you have created an NCUR 2021 @Home account, your email address will be automatically added to the mailing list for the conference. You can create an account even if you aren't sure yet whether you will submit an abstract. We also encourage you to subscribe to our "First to Know" emails on student programs that include NCUR. 

May faculty advisors and mentors present with their student advisees at NCUR?
No, NCUR is a presentation opportunity for undergraduate research students only. There will not be FAN sessions at NCUR 2021 At Home. There will be other engagement opportunities for faculty, staff and administrators. More information is coming soon. Meanwhile, if you have developed a session topic that you’d like to propose for another presentation opportunity with CUR please email cur@cur.org and we will be in touch.

Eligibility to Submit/Present at NCUR 2021 @Home

Are students who were accepted to present at the cancelled NCUR 2020 eligible to apply again with the same research and if so, are they required to re-submit to NCUR 2021?​
Students who were accepted to but unable to present at NCUR 2020 due to the event’s cancellation are eligible to participate in NCUR 2021 using the same research. If you were accepted to NCUR 2020 you will be automatically accepted to NCUR 2021; however, you MUST re-submit your abstract by the posted deadline. You will use the same login information you used for 2020. The process to re-submit is very simple and instructions may be found on our Abstract Guidelines for 2021 Re-Submits page.

Are high school students enrolled in a dual-enrollment program eligible to participate in NCUR 2021?
Yes, provided they have completed research. 

Would a student graduating in December 2020 be eligible to participate?
Yes, as long as the research was performed while you were an undergraduate. However, you may want to check with your institution as they may not be able to pay the registration fee for a student who has already graduated. You may register on your own; institutional payment is not required. 

Can I submit an abstract if I am no longer a college student?
Yes, if the research was done when you were an undergraduate student. 

Are international students eligible to participate in this event?
Yes, international students are eligible and encouraged to apply for NCUR.

Abstract Submission/Revision/Withdrawal

What is the application process for students who want to apply to NCUR 2021?
A link to the abstract submission page will be posted to the NCUR 2021 webpage. Submission deadlines and timelines for acceptance notifications will be available soon so keep checking back for more information.

Does my project need to be completed before I present it?
Projects do not have to be completed at the time of submission. If your project hasn't been complete prior to the abstract submission deadline, you can use phrases such as "I anticipate that the results will be...". Please summarize what has been done so far, and what you hope to finish by the time of the conference.

Can I submit already published or formerly presented work?
Yes, NCUR allows students to submit previously published or previously presented work during abstract submission.

How do you select abstracts?
Abstracts are reviewed for general adherence to disciplinary standards.

Can I present research at NCUR 2021 that was recently presented at a state or local conference?
You can present material at NCUR 2021 that was presented elsewhere.

I am not sure what to choose for the field of study. Can you help?
Please read the entire list of fields before choosing the most appropriate for your research. For example, in addition to general engineering, there are numerous specific disciplines of engineering included throughout the list that you should use if applicable. If concerns remain, we suggest you discuss the appropriate field with your mentor(s).

Is there a format for abstract submissions? Is there a length restriction?
Yes. There is a 300-word length restriction. Complete instructions and formatting information are provided on the abstract submission page. 

Can I attach a table and graph to my abstract?
No. You should only include text in the abstract. The abstract can summarize the table and graph, but only text can be submitted.

Can I include a reference page in my abstract? If so, will that be counted against us in the word requirement?
You can leave the references out of the abstract to save space. These can be included in the formal poster.

Can I mail or fax in my abstract?
No. All abstracts must be submitted using the abstract submission page. If your abstract contains special characters that cannot be typed into the form, you may include a link to a Web version of your abstract.

The research I wish to present was done over the summer at an independent research laboratory and is not one of the institutions listed. How should I submit my abstract?
List the school you are enrolled in as your institution. You should mention the host facility in your abstract and presentation.

My research mentor is an MD/PhD student completing doctoral research. Does this person qualify as my faculty mentor? Or should I list the name of the faculty member who runs the lab I work in?
The faculty member who runs the lab, not a MD/PhD student, should be listed as the mentor.

Is there a completion date requirement for a poster submission?
The project does not have to be completed at the time of submission of the abstract.

Can I present a paper in Spanish from a course on Spanish or Latin American literatures?
Yes. A presentation can be given in Spanish, but the abstract should be written in English. Please indicate in your abstract that the talk will be given in Spanish so attendees will know.

Should I write my abstract for nonscientists or for scientists in my field? In other words, should I assume that the reviewer is familiar with relevant terminology?
Your abstract will be reviewed by faculty with expertise in your field. After your abstract has been accepted you should consider planning your presentation to be understood by audience members who don’t have the same depth of knowledge. They may be genuinely interested in your research but not have the same background.

Can I revise my abstract once it is submitted?
No. Depending on the outcome of the review process, you may be asked to revise after the review. That information will be shared upon abstract decision notification.

I submitted my abstract without consulting my faculty mentor or research coordinator in advance. Can my abstract be withdrawn? Once I have their approval, will I be able to resubmit before the deadline?
You may withdraw your abstract at any time. There will be a menu option to do so upon logging into the submission portal. You may submit a new abstract provided you do so before the posted deadline.

Are students who attend two-year colleges allowed to present at NCUR 2021?
Absolutely, we highly encourage students who attend two-year colleges to apply for NCUR.

Can there be more than one submission per university or college?
Yes. Most universities or colleges send multiple students to NCUR each year.

Is a faculty letter of recommendation required to be considered for NCUR?
No. It is assumed that when the faculty mentor’s contact information is provided that they approve of the submission. When the abstract is submitted, the faculty mentor will receive an e-mail indicating the submission.

Presentation Format Guidelines

What are the Presentation Format Guidelines?
Session Guidelines can be found at the link in the left-hand navigation: Abstract Guidelines for 2021 Submissions

Will there be any form of poster session judging and/or awards given out to participants who excel in their given session?
No, awards are not given out at NCUR. 

My research outcome and focus changed from my original abstract and now they are no longer in line. Is it possible to submit a new, updated abstract?
If you wish to create a new submission you will need to withdraw your original submission and re-submit your new abstract prior to the posted submission deadline. You will have a menu option to withdraw upon logging into the submission system.

Registration/Costs

What will be the registration fees for NCUR 2021 @Home?
Registration fees are tied to institutional CUR membership, the fee table. If you have any questions about the registration rates please email ncur@cur.org.

All NCUR attendees must register individually. Abstracts are tied to student registrations.

Are faculty mentors required to register for NCUR 2021 @Home?
Faculty mentors who wish to participate in NCUR 2021 will need to register. Registration rates for faculty/staff are significantly reduced, please see the fee table for more information. If you have any questions about registration or rates please email ncur@cur.org.

Is there any requirement that the student, her or his adviser, or the college be a member of CUR in order for the student to present at NCUR?
No, there is not a CUR membership requirement for anyone on the abstract to submit or attend NCUR. Payment is required prior to presenting and gaining access to the event portal. 

What are the cancellation policies for the conference?
CUR will honor cancellation requests and provide a refund, less a $50 processing fee, for all requests submitted in writing no later than March 19, 2021. No refunds will be permitted after March 19. Please submit cancellation requests in writing to ncur@cur.org.

Can I mail or fax in the conference registration form?
No, you will need to register using the online registration portal on this website. However, payment can be sent via check to the CUR National Office at: 

Council on Undergraduate Research
Atten: NCUR Registration
734 15th St. NW, Suite 850
Washington D.C. 20005

If I am a co-presenter and someone else has submitted the abstract, do I still need to register for NCUR?
Yes. All presenters and co-presenters must register for NCUR 2021 in order to attend and present.

If we fail to register the deadline, then are we automatically out of the conference?
Yes. You must register and pay the registration fee by the deadline in order to be included in the conference. We unfortunately are not able to accept late registration payments.

What payments are accepted for registration?
Accepted forms of payment for registration are credit card (via VISA, American Express, Mastercard, and Discover) or check (must be postmarked by March 15, 2021). If you institution will be paying for your registration fee and you select "Invoice my institution" at the time of registration, payment must be received in full by the posted deadline. If payment is not received by March 19, 2021, you will be removed from the conference program. 

Are purchase orders accepted for NCUR 2021 @Home registrations?
We are unable to accepted purchase orders for NCUR 2021 @Home registration payments. We will issue a standard invoice for all registrations submitted by individuals who select the "Invoice my Institution" option at the time of registration, and payment must be remitted in the form of check or credit card by March 19, 2021. Registrants for whom payment is not received by this deadline will be removed from the conference program and will not receive access to the virtual conference platform. 

How can we notify NCUR if we are unable to participate?
If you cannot attend, please contact us as soon as possible at ncur@cur.org.

Coordinator Invoicing Information

What is a NCUR Coordinator?
An NCUR Coordinator is a faculty advisor or institutional contact in charge of collecting and paying invoices (or being the point of contact to collect payment) for student registrations for NCUR. 

I am receiving information about being a coordinator and am not longer one or I need to add an additional coordinator. How can I change this?
If you believe another individual from your institution should be listed as the NCUR coordinator (or as an additional NCUR coordinator) please email ncur@cur.org as soon as possible to let us know. Further email communications about invoicing and payment are dependent upon us having the correct person listed.

How do I access a Coordinator Report?
If you have served as your institution’s NCUR coordinator before, you can log in at any time to https://apps.cur.org/ncur2021/account/ and select “Coordinator Reports” to see a listing of students who have applied to NCUR from your institution, their abstract title(s), and their submission status. Registration information will also be available on this report once a student has registered. If this is your first time serving as the NCUR coordinator for your institution, you need to create a coordinator account at the link above before you can login to access the reports.

What is the registration/invoicing timeline? 
Students who have been accepted to present at NCUR 2021 have been instructed that they need to register for the conference. They are aware that if their institution will be paying for their registration that they are to select “Invoice my Institution” upon registering. The registration rate due will be dependent upon when a student registers.

  • December 31, 2020: Early decision rate deadline
  • January 31, 2021: Early bird rate deadline
  • February 5, 2021: Last day "Invoice my Institution" option will be available as payment. After this date, all registrations must be paid via credit card. 
  • February 8, 2021: All invoices will be issued to institutions for payment
  • March 19, 2021: Last day to register online with a credit card, and all check payments for invoices must be received. 


What happens if our institution does not pay by March 19, 2021?
A submitted registration form with no corresponding payment after March 19, 2021, is not considered a complete registration and will result in the registrant(s) being unable to access the virtual event platform. 

Can I request an invoice prior to February 8, 2021?
Yes. We will send specific instructions and options for invoice payment when we issue the invoice on February 8, 2021. If you’d like an invoice sooner or would like to pay for a group of registrants before February please let us know. We can issue you an invoice whenever you are ready. Alternately, you can generate an invoice online on the Coordinators Report by selecting the individual students for whom you’d like to pay and clicking “Generate Invoice”. Please note: this only works when students have already registered. If no registration can be found for a particular student, they will need to log into their account and register before you can generate an invoice or pay for their registration.