Free exhibition—open to the public!

8:30 a.m. - 5:30 p.m.
Thursday, April 11
8:30 a.m. - 3 p.m.
Friday, April 12

3:30 - 5:30 p.m.
Gallery Exhibition Reception

Multiple Activity Court, Betty Siegel Student Recreation and Activities Center
Kennesaw State University
290 Kennesaw State University Road
Kennesaw, GA 30144

NCUR 2019 Visual Arts Presentation and Exhibition Guidelines

Visual Arts presenters will exhibit their work the MAC Gym of the Betty L. Siegel Student Recreation Center.  Presenters may display one to three works of art, depending on size and selection by the committee. 

In addition to the exhibition, all Visual Arts presenters will also deliver an Oral Presentation on their research and process related to the works in the exhibition and beyond. The format will be a 15-minute lecture accompanied by slides of images. Visual Arts presentations will also occur in oral presentation buildings on campus. The Visual Arts presentation rooms have the same AV equipment as oral presentation rooms. (See guidelines under Oral Presentations).  

Artwork Submission Guidelines 

  • Work cannot include live organic material, candles, open flames, chemicals, radioactive waste, oils/lubricants, batteries, lab specimens, or live animals. 
  • Wall hangings cannot exceed 36” x 36” maximum for 2-d, and 36” x 36” floor space for sculptures when installed.  Artworks considered installation works may be allowed some flexibility if first discussed and agreed-upon by the exhibition coordinator, Shane McDonald (
  • In your abstract, please provide the title, date, dimensions, and medium of each artwork submission as well as a summary of your research. 
  • When submitting your abstract, Visual Arts presenters are required to upload three examples of work. For works in progress, you may substitute images of the work being submitted with images of past works that are representative of the artwork to be exhibited at NCUR 2019.  

Artwork Delivery and Shipping Instructions 

  • Artwork must be commercially shipped via FedEx or UPS, or hand-delivered by the student. If you cannot hand-deliver your work by 10 AM on Wednesday, April 10, 2019, you must commercially ship your work in advance. 
  • Commercially shipped artwork must be received between April 3 through April 5, 2019. 
  • If you plan to hand-deliver work, you must contact the exhibition coordinator, Shane McDonald ( by noon, Tuesday, April 9 to ensure room is made available for installation. Hand-delivered artwork must be delivered to the MAC Gym of the Betty L. Siegel Student Recreation Center by 10 AM on Wednesday, April 10, 2019. Presenters can receive assistance in delivering their artwork to the MAC Gym by notifying the NCUR staff in the Registration area. Late entries will not be accepted.
  • Shipments may not contain perishables or hazardous materials which include chemicals, radioactive waste, oils/lubricants, batteries, lab specimens, or live animals.

Shipping Artwork

  • Presenters are responsible for the packing and shipment/delivery of their artwork to NCUR 2019, and any associated costs. We strongly suggest that presenters insure their shipment, as NCUR and Kennesaw State University are not responsible for any damages in the shipment/delivery of items to and from the NCUR 2019 conference. 

If shipping work accepted for presentation, you must ship via UPS or FEDEX to:

KSU NCUR 2019 Visual Art Submission
ATTN: Name/Contact phone number for student submitting
1200 Chastain Road, Suite 109
Kennesaw, GA 30144-5828

  • Work accepted in the visual arts must be shipped in a reusable container. For ease of unpacking, do not use wooden crates unless Phillips head screws are used. Please do not use Styrofoam peanuts; use only bubble wrap (bubble-side away from work) or Styrofoam sheets for packing.
  • If you must ship in multiple cartons, label cartons separately. Example: 1 of 3, 2 of 3, 3 of 3, etc. Any special installation instructions or hardware must be included with the artwork in the shipping container. 
  • Oil and acrylic paintings on canvas must be mounted on stretcher bars and framed when possible. Drawings, photographs and prints must be framed using Plexiglas only. Do not ship any artwork framed with glass. 
  • All hanging hardware (wire, eye hooks, etc.) must be in place on the artwork upon receipt. Do not use eZ, ready-made, or poster frames on artworks. Use standard metal moldings with snap, screw, or euro hangers with spring clips and wire for hanging or standard wood moldings with screw eyes and wire for hanging. All works should be tested with hanging hardware to ensure the stability of the work prior to shipping. Works sent without proper hardware will not be displayed.
  • Should any artwork require any type of technology, such as a TV, media player, etc., those items must be provided and shipped by the presenter. Kennesaw State University is not able to provide technology on site except for extension cords for electricity.  Any setup of technology devices will be the responsibility of the presenter. Tables and/or pedestals will be available on site.
  • Identification tags or labels must be attached to the back of each artwork with the following information: presenter’s name, address, phone number, title, date, and medium of the artwork.
  • If installation/hanging hardware is considered unsafe for public display, or the artwork is not ready for public display (such as not having proper hardware or arrives damaged, scratched or dirty) the artwork will not be included in exhibition.

Unpacking and Displaying Artwork

  • Presenters will be responsible for the unpacking and assembling of their own artwork between 11 AM and 5 PM on Wednesday, April 10. The MAC Gym of the Betty L. Siegel Student Recreation Center will have your packed shipments ready to be unpacked. Assistants will be available to help with hanging/installation.
  • Kennesaw State University School of Art and Design staff member, Shane McDonald ( and assistants will be responsible for placement and installation of artwork, except in the case of technological items such as TVs and other electronic devices. 
  • For complex, installation-based work, contact NCUR at  
  • All accepted artwork must remain on display until 3 pm on Friday, April 12. Artwork must be retrieved from the MAC Gym of the Betty L. Siegel Student Recreation Center between 3 PM and 5 PM on Friday, April 12 and between 10 AM and 1 PM on Saturday, April 13.

Artwork Return Shipping

  • Presenters are responsible for all associated costs for return shipping.
  • Presenters will pack and pick up their art 3-5 PM on Friday, April 12 or 10 AM-1 PM on Saturday, April 13 and may drop off at the shipper of their choice. A UPS Store representative will assist with return shipment, but if presenters would prefer to ship their works themselves, the addresses and maps for UPS and FedEx locations will be provided.
  • All works must be removed from the MAC Gym of the Betty L. Siegel Student Recreation Center by 1 PM, Saturday, April 13. All work not picked up at this time will be disposed.

Professional Courtesy 

NCUR offers an opportunity for participants to observe, learn, and practice professional etiquette common to all disciplines. Presenters should remain in the room until all presentations in their sessions are complete. The other presentations may offer new insights, and all presenters deserve the same audience and respect. Spectators to sessions should enter and exit session rooms between (not during) presentations.