NCUR 2020 Fine Art Exhibition
Delivery of work deadline: Between Monday,16
th – Friday, March 20th, 2020
Install Dates: Monday – Wednesday, March 23
rd -  25th
Exhibition Dates: Thursday and Friday, March 26th and 27th, 8:30 am - 5:00 pm.
Reception: TBD
Deinstall dates: Friday, March 27
th, 5:00 pm – 10:00 pm.

Helen E. Copeland Gallery
School of Art
213 Haynes Hall
Bozeman, MT 59717
(406) 994-4501

Gallery Director for the School of Art and the Helen E. Copeland Gallery:

Address to ship work:
MSU School of Art
Helen E. Copeland Gallery
c/o Ella Watson
213 Haynes Hall
Bozeman MT, 59717
Phone: (406) 994-4501


  • Dimension Limitations: 2-D work cannot exceed 96 inches (8 feet) in height and 48 inches (4 feet) in length.  For Sculpture and other 3-D pieces, work cannot exceed 48 inches (4 feet) x 48 inches (4 feet) floor space.

  • Identification tags or labels must be typed and well-attached to each piece with the following information: presenter’s name, address, phone number, email address, title, date, and medium of the artwork.

Work Material Limitations and Batteries: Work cannot include live organic material, candles, open flames, chemicals, radioactive waste, oils/lubricants, lab specimens, or live animals, explosives, or anything that is meant to harm the general public physically. Work must meet MSU University Policy found at:

    • If the work has a battery component, the artist must supply extra or back-up batteries if necessary. The gallery will not supply extra batteries.  If work needs to be charged, the charger must be supplied.  Access to the batteries on the art piece must be simple and safe to access, otherwise batteries will not be switched out.  One charge of a battery must last for 8 hours and charged at night between the closing of the gallery and opening the next day.

  • 2-D Work: All works must be gallery-ready with hardware that supports the weight of the work.  If special hardware is needed to hang the work, the artist must send that hardware with the piece and instructions for install.

  • Oil and acrylic paintings on canvas must be mounted on stretcher bars and framed when possible. Drawings, photographs, and prints must be framed using Plexiglas only. Do not ship any artwork framed with glass. 

    • If work is oversized and cannot be framed (works OVER 50” x 50” or 2500 square inches), work can be hung by alternative means (for example, magnets or on a scroll). The hardware for hanging (beyond normal screws and nails) must be supplied by the artist with detailed install instructions.  Work sent that is not framed and without any hardware and instructions will not be exhibited to assure safety of the work.

    • It must be noted that all unframed drawings, prints and photgraphs WILL BE EXEMPT FROM INSURANCE COVERAGE while on view because of the unprotected surface.

  • All hanging hardware (wire, eye hooks, etc.) must be installed on the artwork upon receipt. Do not use eZ, ready-made, or poster frames. Works must have a wire, cleat, d-rings or other easy to use hanging hardware. Works with no hardware or assume a “just hang it on a nail” mentality is not acceptable for safety of the work. We expect 3,000 students to pass through the gallery in two days and work must be safe and securely fastened to assure safety of the art.  Because of this, work without hanging hardware will be exempt from insurance coverage.

    •  All works should be tested with hanging hardware to ensure the stability of the work prior to shipping. Works sent without proper hardware will not be displayed.

    • If you have any questions about framing and hanging of 2-D works, please contact the Gallery Director, Ella Watson, at

  • Video, Performance, Social Practice, etc: Video pieces and video documentation of performances, social practices, etc. will be exhibited on the interface (LCD screen, computer screen, tablets, projected, etc.) of the Gallery Director’s choosing. Artists can make a case for certain media, but the Gallery Director reserves the right to veto such requests based on available technology, space, etc.

    • Should any artwork require any type of technology, such as a television, screen, tablet, projector, media player, etc., it is advised that those items be provided by the artist. Otherwise, the interface will be chosen by the Gallery Director based on space, timing, and availability.  Ultimately, with such limited space for so many entries, the Gallery Director reserves the right to show the work on whatever technology deems fit.

    • If the artist would like to schedule a live performance, they may contact the Gallery Director after the work has been accepted.  Though we appreciate having a live performance in the gallery, this may not be possible.

      • Traveling, lodging, and all other costs for the performance must be organized and at the expense of the artist.

    • If you have questions about this, please contact the Gallery Director, Ella Watson (  by email at least 48 hours before submissions are due or shortly after the piece has been accepted.

    • If you have any questions, please contact the Gallery Director, Ella Watson, at

  • Sculpture, jewelry, and all other 3-D:

    • Sculptural works will be secured with quake hold museum gel if needed.

    • Because of the short timeline of this exhibition and limited hours for deinstallation, we are unable to accept installation work for this exhibition.

    • If 3-D works need to be assembled, clearly typed instructions must be provided upon receipt of the work.

      • Understanding that this may not be possible, it is request that if a piece consists of multiple parts, please label each part with the artist’s last name and initial, and number each piece (example 1 of 3, 2 of 3, 3 of 3, or 1/3, 2/3, 3/3 etc.)

  • If installation/hanging hardware is considered unsafe for public display, or the artwork is not ready for public display (such as not having proper hardware or arrives damaged, scratched or dirty) the artwork will not be included in exhibition.

Though the School of Art at Montana State University have never censored an art piece, the MSU Director for the School of Art and the Gallery Director reserve the right to pull any piece from the exhibition that does not adhere to Montana State University Policy.



Being that the NCUR Abstract Guidelines ask for information that is not completely consistent with artistic practices, this is how the requirements should be translated:

  1. Clearly state the central research question and/or purpose of the project.  (Provide an artist statement.)

  2. Provide brief, relevant scholarly or research context (no actual citations required) that demonstrate its attempt to make a unique contribution to the area of inquiry. (In the statement, cite your influences and inspirations: other established artists; movements that are referenced or serve as inspiration; political/ cultural/ social issues that the work responds to; personal events, adventures, medical diagnosis; etc.)

  3. Provide a brief description of the research methodology. (What techniques were used?  It could be as basic as oil painting on primed canvas, or a more in-depth explanation of the experimental process.)

  4. State conclusions or expected results and the context in which they will be discussed. (What did you learn?  What was successful?  What are things to be addressed in future pieces?  How does this piece fit into your portfolio or future works?)

  5. Include text only (no images or graphics)

  6. Be well-written and well-organized. All of these issues should be addressed in your abstract. However, as each covers a unique influence that alters the interpretation the work, speak more to one or two components of your “research” in depth:  was the work a response to Art History?  Or was the focus the experimental process? While it is assumed you will very briefly respond to all of these requirements, it is also expected that only a few will be the central focus of your statement.

  • Visual Arts presenters are required to upload three examples of work. For works in progress, you may substitute images of the work being submitted with images of past works that are representative of the artwork to be exhibited at NCUR. 

  • For works in progress, you may substitute images of the work being submitted with images of past works that are representative of the artwork to be exhibited at NCUR 2020.  

  • If a video or performance documentation, no sample should exceed 2 minutes.

  • Portal Submission guidelines

    • For Mentor: List a professor who is familiar with your work, who will advocate for you if contacted.

    • For Other Presenters: list collaborators if applicable.  Otherwise, just skip.

    • Abstract Title:  Place tile of work.

    • For Name of Author(s), Faculty Mentor, Department, etc.: place the address of your department.



  • Insurance: Montana State University will insure work while in transit and while exhibited if the artist Supplies the following information to the Gallery Director at least two weeks before the work is shipped:

  1. What is being shipped including title of the work and a brief one sentence description of the piece.

  2. Approximate value:  

  3. When is it being shipped: 

  4. Where is it being shipped from:  

  5. Which shipping carrier will be used:

    •  Send through FedEx or UPS.  Absolutely not USPS.

      • If work is lost or damaged, it will be up to the artist to provide an appraisal value or evidence of current market value that meets insurance standards such as receipts of recent sales.

      • Despite the fact that work is insured, the work must be well packaged and safe for shipping.  Insurance claims will not be submitted for damaged work that is poorly packed.  Given the geographical location of MSU, thorough packing is advised.

  • Deadlines and packing: Artwork must be shipped or hand-delivered by the artist and arrive between Monday, March 16th and Friday, March 20th, 2020.

  • If you plan to hand-deliver work, you must contact the Gallery Director by email ( by noon on Monday, March 2nd to schedule transfer of the work and any help needed to unload the work.

If shipping work, please send to:

MSU School of Art
Helen E. Copeland Gallery
c/o Ella Watson
213 Haynes Hall
Bozeman, MT 59717
(406) 994-4501

  • Presenters are responsible for the packing and shipment/delivery of their artwork to NCUR 2020, and any associated costs.

    • All works must contain a prepaid label for return shipment, an account number to bill for shipping, or postage for return shipping.

  • If you must ship in multiple cartons, label cartons separately. Example: 1 of 3, 2 of 3, 3 of 3, etc. Any special installation instructions or hardware must be included with the artwork in the shipping container.  

  • Work accepted in the visual arts must be shipped in a reusable container with packing materials that are easy to when returning work. Please do not use Styrofoam peanuts or expensive materials that are easy to lose.

  • Once the work is sent, please send an email to the Gallery Director ( with your name and tracking number(s). You may not receive an email confirmation from the gallery once the work has arrived as it is expected you will track the shipment online.

  • Shipments may not contain perishables or hazardous materials which include chemicals, radioactive waste, oils/lubricants, lab specimens, or live animals.  Artist should check with the shipping agent about proper procedures for shipping anything beyond your standard battery.

Unpacking and Displaying Artwork

  • The MSU School of Art Gallery Director, Ella Watson, gallery interns, and hired student installers will be responsible for curation and installation of artwork.

  • All accepted artwork must remain on display until 5:00 pm on Friday, March 27th.

  • Deinstall will begin at that time and will be completed by 10 pm. Artwork being picked up must be retrieved from the Helen E. Copeland Gallery by 10 pm.

Return Shipping

  • Presenters are responsible for all associated costs for return shipping.

  • All works must contain a prepaid label for shipment, an account number to bill for shipping, or postage for return shipping. Work must be shipped through the same agent for both delivery to and return from MSU.

  • If special arrangements need to be made for returning the work, please contact the Gallery Director before shipping the work to MSU.

  • Due to tight storage at the gallery, work will not be held or stored at MSU for longer than one week after the exhibition unless an alternate plan is made with the permission of the Gallery Director.  

Professional Courtesy 

NCUR offers an opportunity for participants to observe, learn, and practice professional etiquette common to all disciplines. Presenters should remain in the room until all presentations in their sessions are complete. The other presentations may offer new insights, and all presenters deserve the same audience and respect. Spectators to sessions should enter and exit session rooms between (not during) presentations.