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Frequently Asked Questions

 

Topics:

 

Scheduling and Sessions

 

Can I request a specific presentation date and time?

Please Note: The NCUR 2017 Host Committee is not able to accommodate requests for specific presentation dates or times. We do encourage participants to attend all three days of the conference as it is an excellent opportunity to see, hear, and support fellow researchers and their presentations. Also, there are a number of special events planned throughout the three days. We hope you’ll want to participate and enjoy these added experiences.

 

  • When registering for the conference, please understand that your presentation may be   scheduled for any date and time between 11:00am on Thursday, April 6, 2017 and 11:00am on Saturday, April 8, 2017.

 

Will there be any kind of child care services available while at the conference?

No. We cannot provide these services to NCUR participants.

What are the mentor's responsibilities? Do they need to apply as well, are they required to pay a fee even if they aren't going with the applicant? My mentor is unfamiliar, so I would like to know as much as possible so I may prepare her.

The mentor does not need to go to NCUR with the student.  However, if the mentor attends NCUR, then he or she will need to register for the conference.  
 

NCUR Account Creation/Log In

I'm not receiving e-mail from NCUR 2017. What should I do?

Please add ncur2017@memphis.edu to your contact list to avoid missing important emails from NCUR about your abstract and your submission status! You will be notified by e-mail confirming submission of your abstract, and you will receive notification of your abstract submission status in late January 2017.  If you do not receive either of those notifications, be sure to check your email account's SPAM folder. You can also log back in to the system and check the status of your abstract. Email ncur2017@memphis.edu with questions.

Do co-presenter students use the presenter's PIN number when they register?

Yes, presenters and co-presenters use the same PIN.  Co-presenters are carbon copied on the acceptance email.

How do I receive a Presenter Identification Number (PIN) if I am a co-presenter?

If you are a group or co-presenter, your PIN was emailed to the primary presenter or the person who submitted your abstract - as well as the faculty advisor - upon notification of acceptance.  You should contact that person to obtain your PIN.  Note that there is one PIN per accepted abstract and that PIN applies to all presenters of a given abstract.

May faculty advisors and mentors present with their student advisees at NCUR?

No.  NCUR is a presentation opportunity for undergraduate research students only.  The only avenue for faculty presentation at NCUR is through the Faculty Administrator Network (FAN) sessions.

 

Eligibility to Submit/Present at NCUR 2017

Would a student graduating in December 2016 be eligible to participate?

Yes, as long as the research was performed while you were an undergraduate.  You may want to check with your university to be sure they can cover your travel costs if you are no longer a student.

Can I submit an abstract if I am no longer a college student?
Yes, if the research was done when you were an undergraduate student.

Are international students eligible to attend this event?

Yes, international students are eligible to attend.

 

Abstract Submission/Revision/Withdrawal

What is the application process for students who want to apply to NCUR 2017?
An active link is located on the NCUR 2017 webpage that will take you to the abstract submission page.  Abstracts must be submitted by December 2, 2016, and will be reviewed between December 3, 2016, and January 23, 2017.  You will receive notification in late January if your abstract was accepted.

Is there a format for abstract submissions? Is there a length restriction?

Yes, there is a format and 300-word length restriction.  Complete instructions are provided on the website.

Can students submit original creative work for presentation at NCUR 2017? If so, are there special guidelines for these submissions?

Yes, all research is a creative endeavor. NCUR provides a welcoming forum for presenting original work in creative writing, dance, music, theatre, and the visual arts. Creative Product subject areas listed in the Abstract Submission site are as follows: Dance Performance, Music Performance, Poetry and Creative Writing, Theatre/Drama Performance, and Visual Arts. There are no special guidelines for these submissions and you will be prompted to supplement your abstract submission with slides or other supporting materials. Visual Arts students whose abstracts are accepted will be informed about shipping their work in advance for inclusion in the NCUR 2017 Gallery Exhibition. The traditional formats of poster and oral presentation remain options for presenting creative product.

Can I mail or fax in my abstract?
No. All abstracts must be submitted using the online abstract submission form.  If your abstract contains special characters that cannot be typed into the form, you may include a link to a Web version of your abstract.  Please see the online form and instructions for more information.

I submitted my abstract without consulting my faculty mentor or research coordinator in advance. Can my abstract be withdrawn? Once I have their approval, will I be able to resubmit before the deadline?

You will need to submit a formal request for withdrawing your abstract via email to ncur2017@memphis.edu.  Neither a faculty mentor(s) nor a research coordinator will be able to make a request to withdraw an abstract. For any action to be taken, the request must come from the student. You can re-submit an abstract prior to the December 2, 2017 deadline. You are allowed two active abstracts on the Abstract Submission Site.

Can I revise my abstract once it is submitted?

No, but depending on the review process, you may be allowed to revise after the review.  That information will be shared upon abstract decision notification.

Should we write our abstract more for nonscientists or for scientists in our field? Should we explain those in our abstract, briefly summarize them, or simply assume the reader knows what they are?

You may assume that your abstract will be reviewed by faculty who have expertise in your field. After your abstract is accepted, however, you might plan your presentation for those audience members who don’t have the depth of knowledge and expertise you have, but they’re at your presentation because they are genuinely interested in learning about the topic and your research!  

Once my abstract is accepted, is there a deadline for withdrawing my abstract prior to the conference?

There is no formal deadline for withdrawing your abstract.  But out of courtesy it would be best to let us know as soon as you can so we can make adjustments to the print and electronic schedule if possible.  

The research I wish to present was done over the summer at an independent research laboratory; therefore it is not one of the institutions listed. How should I submit my abstract?

List the school you are enrolled in as your institution.  You can mention the school you did the work at in your abstract.

How can I find out which abstracts were accepted for each school?

After the review process is complete a list of accepted abstracts by school will be available on this website.

How selective is NCUR? I would like to know the approximate % of abstracts accepted in recent years to help demonstrate the high quality of work presented at NCUR to administrators at my university.
Typically 80-90% of the abstracts submitted are accepted each year.

Can the student present a paper in Spanish from a course on Spanish or Latin American literatures?

Yes, but the abstract should be written in English. Please indicate in your abstract that the talk will be given in Spanish so attendees will know.

Are students who attend two-year colleges allowed to present at NCUR 2017?

Yes.

I recently presented my research at a state conference, however, I would like to take it to the national level.

You can present the same material at two different conferences.

Can a university submit more than one application?
Yes, most universities send multiple students who each author a poster or give a presentation.

Is there a completion date requirement for a poster submission? We have a few projects that may be worthy of submission, but they will not be completed until March.

The project does not have to be completed at the time of submission of the abstract.

A student would like to submit an abstract and also display artwork as part of the visual arts presentation. If all is accepted, would the student have to register and pay twice?

No, a student only needs to register once.

In our abstract there are several references that we have used. We were wondering if you would like a reference page included? If so, will that be counted against us in the word requirement?

You can leave the references out of the abstract to save space.  These can be included in the formal poster.

If the student's project is not completed prior to the abstract submission deadline, should my students just indicate something such as, "I anticipate that the results will be..."? They will indicate this is a project in process.

That is fine, just summarize what has been done so far, and what you hope to finish by the time of the conference.

Is a faculty letter of recommendation required to be considered for NCUR?

No.  It is assumed that when the faculty mentor’s contact information is provided that they approve of the submission.  When the abstract is submitted the faculty mentor will receive an e-mail indicating the submission.

Hello, I am about to make a submission on a Psychology research project. Besides the 300- word abstract, I have an APA table and a graph. Can those be attached, too? Thanks!

You should only include the abstract.  The abstract can summarize the table and graph, but only text can be submitted.

Do faculty members/advisors have to accompany student presenters to the conference?

No. Students usually travel as part of a group from a school. Let us know if you're coming on your own. We can help connect you with another school's group if you wish.

My faculty mentor is an MD/PhD student completing his doctoral research. Does he still qualify as my faculty mentor? Or should I put down the name of the faculty member who owns the lab I work in?
Put down the faculty member who runs the lab and not a student.

 

 

Travel Awards/Funding

Is there a travel award that I can apply to in order to finance all travel/registration/housing costs?
There are not any travel awards offered through NCUR to attend the conference.  

 

Presentation Format Guidelines

What are the Presentation Format Guidelines?

Please visit the Session Information pages found on this NCUR Website.  Links can be found to the left.

Is there a specific template we should use for the posters at NCUR?
You can use any template you want. It must meet the size requirements posted on the NCUR website. Consult with your school's Research Coordinator and your Faculty Mentor.

Can a student give both an oral and poster presentation?

You can if it is on different data or results.  Typically the same results are not presented twice at the same meeting.

If I am giving an Oral Presentation, is a PowerPoint mandatory? And is it ok if I go under the 15 minutes time allotted before opening it up for questions?

No, you do not have to use PowerPoint.  The 15 minutes is a maximum time; you can certainly take less time.

My research outcome and focused changed from my original abstract and now they are no longer in line. Is it possible to submit a new, updated abstract? My topic hasn't changed, just my treatment and focus on it through my literature analysis.

This happens quite often, so don't worry about it.  It is too late to change the abstract being printed, but you can address the changes in your abstract on your poster.

For a student in the Visual Arts session, can you please clarify just what is expected beyond the artwork itself? Should students prepare a 15-minute oral presentation too? Are visual arts student given a specific time and day presentation slot?
Yes, you will give a 15-minute presentation time slot just like all other presenters. The times will be announced when the schedule is posted.

How will NCUR 2017 manage the acceptance and return of mailed-in artwork?
Please visit the Session Information Webpages found on this NCUR website for guidelines on managing and shipping of mailed-in artwork.  It is strongly suggested that you insure your shipment as neither NCUR nor the University of Memphis will be responsible for any damages of items sent to and from the NCUR 2017 conference.

For students presenting posters can they mail them in advance rather than trying to take them on a plane? Thank you.

We do not have space to store posters, but you should check to see if you can mail the posters to your hotel.   

What, if any, is the dress code for student presenters?
There is not a dress code, but good advice would be to dress casual and professional.  You do not need to be as formal as wearing a suit and tie or dress.  But sweats or torn jeans would not be appropriate. Also, here’s a tip to the wise: Wear sensible shoes.

 

Can the student present a paper in Spanish from a course on Spanish or Latin American literatures?
Yes, but the abstract should be written in English. Please indicate in your abstract that the talk will be given in Spanish so attendees will know.

May parents attend their student's presentation? If so, do they need to register for the conference?

As a general rule, all persons wishing to attend the conference must register and pay for participation. We will make an exception to this rule for parents who wish to attend their student’s presentation.  Parents must check in at registration tables during the registration hours, and can pick up their Visitor Pass at that time.  This pass allows them to attend the one session where their child is presenting.  This pass is not valid for lunches, dinner, speakers or tours.  These activities are limited to paid conference participants.

Will there be any form of poster session judging and/or awards given out to participants who excel in their given session?

 No, there will be no awards at NCUR. Having your abstract accepted for presentation is itself an award.

 

Registration/Costs

 

  • All NCUR attendees must register individually.  Abstracts are tied to student registrations.
  • All faculty and staff accompanying students must register individually.
  • Individual registrants can choose to pay either with their own personal credit cards (Visa, MC, or American Express) or select "Invoice My Institution" and provide contact information for the coordinator or other responsible payee.
  • If registrants select the "Invoice My Institution" option, the conference coordinators identified will receive an email invoice listing everyone who registered under their name.  Conference coordinators will have two options to pay as indicated in the invoice; by check sent via USPS or by credit card (Visa, MC, or American Express) via a link to our online secure site.
  • Registration fees include breakfast and lunch all three days of the conference. Not included in the registration fees are dinners, incidental expenses, hotel costs, or excursion costs. 

 

What are the cancellation policies for the conference?

Please note that Friday, March 10, 2017 is the last day that you can cancel and receive a partial refund of your registration fees.  After Friday, March 10, no refunds will be issued for any circumstances.  If you need to cancel your registration, please email ncur2017@memphis.edu.

Can I mail or fax in the conference registration form?
No. Registration will be processed through our website using an online process only.  Online registration will be available January 23 through February 19, 2017.  Conference registration fees may be paid using credit card, check, or University purchase order.

If I am a co-presenter and someone else has submitted the abstract, do I still need to register for NCUR?

Yes.  All presenters and co-presenters must register for NCUR 2017 in order to attend and present.

If we fail to register before February 19, then are we automatically out of the conference? There is a late registration period still available online February 20 - March 10, 2017, at a higher cost. You may also register on site at the conference.

How can we notify NCUR if we are unable to come?

If you cannot attend, please contact us as soon as possible at ncur2017@memphis.edu.

Is there any requirement that the student, their adviser, or the college be a member of CUR in order for the student to present at NCUR?

No, there is no membership requirement for anyone on the abstract to submit or attend NCUR.

 

Lodging and Transportation

 

  • Continue to check the hotel reservation site. Additional blocks of rooms at current conference hotels are being added. New hotels are being listed also. Please note: Rooms will open in January and February as universities confirm rooms in their blocks following notice of student acceptance to NCUR 2017.
  • Transportation will be provided from designated hotels.  A more detailed transportation plan will be published as the conference draws closer.

  

 

Dining at the Conference

 

Are meals provided at the conference?

The conference registration fee includes breakfast and lunch for Thursday, Friday, and Saturday.