Cur Travel/ Volunteer Policy
The following applies to persons traveling on behalf of CUR:
All persons traveling on behalf of CUR must
clear their status regarding eligibility for reimbursement with the National Office prior to incurring expenses. Approval must be received from the National Office prior to the rental of any vehicle.
If prior approval is not obtained for rental cars, CUR will NOT reimburse for this expense. Please click here
for the rental car authorization form. Air travel reservations must be made at least 3 weeks prior to the date of travel and receipts/expense forms submitted to the National Office must be received no later than 30 days after the meeting/institute. Reimbursement may not be processed if receipts/expense forms are not received according to this policy.
Allowable reimbursable expenses are as follows:
- Airfare (economy only) *Please contact the National Office at email@example.com PRIOR to making reservations if your airfare will exceed $500.00 roundtrip.
- Meals: breakfast, lunch, dinner
- Tolls (if driving to and from airport)
- Mileage (currently $0.55 per mile) -- Total cost of mileage cannot exceed flight costs
Non-reimbursable expenses are as follows:
- Spouse or guest expenses
- Rental cars if traveling by air or rail
- Dry cleaning, laundry
- Valet service
- Phone charges
Expenses requiring prior approval are as follows:
- Rental vehicle
- Supplies/office materials
- Other items not explicitly stated above
If approved for reimbursement you must use a travel reimbursement form which can be downloaded from the CUR website here
. The form must be returned with original itemized
receipts attached via email to firstname.lastname@example.org
, fax to 202-783-4811, or mail to 734 15th St NW, Suite 550, Washington, DC, 20005.
Coordinators of CUR meetings must make this policy known to all facilitators and others requesting reimbursement. CUR will not incur additional costs for those not notified of these policies.
Travel support is not available for CUR Councilors or Committee Members to attend the Councilor's Annual Meeting, National Conference or CUR Dialogues meetings. All attendees must pay registration fees for these conferences.
Eboard Member travel to Winter Meeting:
CUR will pay for half of the travel expense (mileage reimbursement rate is $.51 through December 31, 2011).
CUR will pay for meal expenses (when taking meals on your own, CUR will reimburse up to $30 per day for receipts turned in to CUR).
CUR pays all the hotel expense at double occupancy rate (should a member request a single room, (S)he will be billed half the cost of the room rate per night).
All Eboard Members must use the travel reimbursement form, even if not requesting a reimbursement (on the form is a space to tell us who has covered the expenses). All Eboard Members are asked to request support from their home institutions to attend CUR meetings. Where necessary or useful we will be happy to provide an invoice for the local costs and/or a letter of thanks for the support and for your service to the Dean and/or President.
To reiterate: Travel reimbursement forms, downloadable from the CUR website, are required for all persons who have prior CUR authorization to be reimbursed for their travel. In order to receive reimbursement the form and receipts must be received by the National Office no later than 6 weeks after the meeting has ended.