Learning Through Research

CUR Quarterly Policy

CUR Quarterly Policy

 
May 2003
 
 

CUR QUARTERLY POLICIES

The CUR Quarterly serves as the official public "voice" of CUR to both its members and to a broader community. Its purpose is to provide useful and inspiring information about undergraduate research and research at primarily undergraduate institutions. The primary goal and function is to advance the mission of CUR. To this end, the operation and editorial policies of the CUR Quarterly should be flexible so that its content and deadlines meet the immediate needs of the communities that it serves.
 
 
EDITORIAL AND PRODUCTION STAFF
 
The CUR Quarterly will be prepared for publication by the Editor-in-Chief (EIC), Issue Editors (IEs), Divisional Editors (DEs), and News and Features Editors (NE). These individuals will work in close collaboration with the Executive Officer during the production phase.
 
 
EDITORIAL RESPONSIBILITY Editor-in-Chief
 
The Editor-in-Chief has broad authority to work on behalf of CUR to solicit, schedule and edit materials that promote the mission of CUR. The EIC must work with the President and NEO to produce the best possible magazine that serves the evolving needs of CUR as determined by the President and NEO, who will consult as needed with the CUR Publications Committee and the Executive Board.
 
The EIC has responsibility to work with the appropriate IE to develop the articles related to the theme of each issue. The EIC handles all aspects of articles that are submitted for publication in the Quarterly that are not related to an issue theme. Non-theme articles are reviewed prior to acceptance for publication. Usually these reviews are to be conducted by at least three individuals, although the EIC has the discretion to circumvent the review process for time-sensitive submissions or under other unusual circumstances. The EIC forwards the reviews to the author and provides a decision about whether submission of a revised version is appropriate. Depending on the extent of revisions required, the revised version may be sent out for review.
 
The EIC also manages any regular features that appear in the Quarterly (e.g., Undergraduate Research Highlights, Institutional Highlights) and works with the NE to judge the suitability of news features. The EIC has final copy-editing authority over any non-theme articles, regular features, and news items. The EIC has final authority over judging whether articles are acceptable for publication. Authors of rejected articles can appeal the decision to the President and NEO of CUR.
 
The EIC can write an editorial piece for each issue.
 
The EIC must submit all materials for an issue to the National Office at least a month prior to the publication date (i.e., February 1 for the March issue).
 
 

Issue Editor

Each Issue Editor has responsibility for the thematic component of two issues a year. The IE usually writes an editorial piece to accompany the theme, although the content of the editorial can vary from the theme. The IE works with the EIC on those articles related to the theme. The IE and EIC discuss the theme for an upcoming issue and decide the nature of the articles they would like to support the theme. The IE and EIC then collaboratively construct a call for articles, decide who to invite to contribute articles for the theme, and provide the authors with specific guidance on the length and content of the articles.
 
The IE and EIC review all articles related to the theme, and the IE provides those reviews to the authors. If the EIC judges that the revisions requested through the reviews are minor in scope, the IE has authority to judge the suitability of the revisions and accept the paper. If the EIC judges that the revisions are significant in scope, the IE and EIC consult on whether the revised form is acceptable for publication. In the event that an article solicited for the theme is deemed unacceptable for publication, the EIC will inform the corresponding author of this decision.
 
The IE then copy edits each article related to the theme, ensures that the authors are agreeable to the final copy-edited form, and provides the copy edited versions along with any photographs to the National Office.
 
All theme articles must be in to the National Office at least a month prior to the publication date (i.e., February 1 for the March issue).
 
 

Division Editor

DEs help to identify authors and solicit articles for the Quarterly. These may be articles related to issue themes, running themes or general interest pieces that relate to the mission of CUR. In the case of articles related to an issue theme, the IE and EIC are the only ones who can invite a submission, so the DE must communicate the suitability of an author to either the IE or EIC in a timely manner.
 
DEs can develop running themes on topics that would be of particular interest to members of their Division. Before beginning a running theme, the DE should discuss the suitability of the topic with the EIC and together they plan the general length and scope of the theme.
 
DEs help identify newsworthy items for inclusion in the CUR Quarterly and bring these to the attention of the EIC and NE. DEs help identify contributors to regular features in the CUR Quarterly and bring these to the attention of the EIC.
 
DEs are often responsible for reviewing non-theme articles that are submitted for publication in the CUR Quarterly.
 
DEs will occasionally be asked to write articles for themes in which a disciplinary focus is desirable.
 
 

News and Features Editor

The News and Features Editor works in consultation with the EIC to develop newsworthy items for the CUR Quarterly. The amount of news that is reported will vary from issue to issue. News items can range from brief reports to extended articles. The NE should work to identify particular events (e.g., national awards that may go to people at undergraduate institutions) to publicize each year.
 
The EIC has final authority to decide whether to include a news item in the CUR Quarterly.
 
All news items must be in to the Editor-in-Chief at least six weeks prior to the publication date (i.e., January 15 for the March issue).
 
 
 

APPOINTMENT OF EDITORS

The CUR Quarterly Editor-in-Chief, Issue Editors, and News Editor, will be appointed by the President with the approval of the Executive Board, typically for a three-year term. The search for a new EIC is normally conducted by the Publications Committee, which makes a recommendation to the President. The search for a new Issue Editor or News Editor is normally conducted by the Editor-in-Chief, often in consultation with the Publications Committee, who makes a recommendation to the President. Division Editors are appointed by the Chair of the Division, and term lengths are variable depending on the practices and interests of the Divisions.
 
 
 

POLICIES

Each CUR Quarterly will include information about CUR and its events and programs deemed necessary by the CUR President and NEO and will provide the CUR President and NEO with appropriate space for messages from them.
 
The NO (under the direction of the NEO) has the responsibility to arrange for the production/publishing/printing of each article, for contracting for those services, and for determining the print run size and providing the mailing list.
 
 
 

SUBMISSION OF ARTICLES

All articles should be submitted electronically to the Editor-in-Chief. Articles related to an issue theme should be submitted to the EIC and appropriate Issue Editor. All regularly scheduled columns and letters to the Editor should be submitted to the EIC in a timely fashion.