Learning Through Research

Posters on the Hill - Frequently asked questions

Posters on the Hill - Frequently asked questions

Posters on the Hill Questions

What is the application deadline?

What time does the application need to be submitted by?

Can more than one student apply with the same poster?

Is there a limit to how many submissions one person or institution can submit?

How do you add an advisor to the submission form?

How does an advisor submit a letter of recommendation?

Who should send the recommendation letter?

How are the applications evaluated?

Is a CUR member at an institution allowed to write multiple recommendation letters for different individuals at the same institution?

Are all applicants notified of the status of their POH application? Or only those that have been selected to participate?

When will I be notified if I am selected to present?

What is the date for Posters on the Hill 2016?

I have already graduated, can I still submit if I did the research as an undergraduate?

My discipline is not listed in the Research Field drop down. Can I still apply?

I applied in a previous year, does that disqualify my application this year?

I am not a CUR Member. Does that disqualify me?

What do I do if I am not from the USA?

Who is the Government Relations Officer?

I did not receive federal funding. Does this disqualify me?

Are faculty advisors required to attend Posters on the Hill if a student is selected or is it more typical that only the student attends?

I would like to include diagrams or tables along with my application. How do I do so?

If multiple students are listed per poster application, should the recommendation letter have a separate section for each student?

Can two similar abstracts on the same research study be submitted to both Posters on the Hill and NCUR?

If selected, will there be a recommended location for housing? What is the rough estimate of cost per student?

What should I include in the Narrative of Presentation Experience?

When I attempt to add my advisor to my application, the submission form displays an error message stating "A record already exists with this email address."

Questions And Answers

What is the application deadline?

The deadline for both the student form and the advisor's letter of recommendation is November 4, 2015.  The submission portal will close at 11:59PM EST.

back to top

What time does the application need to be submitted by?

The application must be submitted by 11:59PM Eastern time on Wednesday, November 4, 2015.

back to top

Can more than one student apply with the same poster?

Yes, but a single application should be submitted.  Due to space limitations, please limit your submission to four student presenters per poster.  Please select one student to be the primary applicant and include the information for the additional students.

back to top

Is there a limit to how many submissions one person or institution can submit?

There is no limit per individual or institution. Each independent project should be submitted with its own application (and recommendation letters). The same student or group of students may also apply in successive years.

back to top

How do you add an advisor to the submission form?

You can add an advisor under the "Applicant List" link on your application. You'll need to click "add" and then fill in a profile for them.  Be sure to select "Yes" next to the Advisor drop down.

back to top

How does an advisor submit a letter of recommendation?

In order to complete your student's application, you must submit a recommendation letter by the Wednesday, November 4, 2015 application deadline.  Hard copies will not be accepted.  The letter must be submitted on institutional letterhead in .pdf or .doc format via our online submission process.  (.docx will not be accepted) To submit your letter of recommendation, please reference the directions below.
 
1) You will need your login and password in order access the student's submission form.  If you do not have your password, use the retrieval link below and enter your email address. Retrieve Your Password
 
2) Access the 2016 Posters on the Hill Submission Form and login.  Click "Edit Existing Submission".
 
3) All applications with which you are associated will be listed.  Please select "view" for the application for which you wish to submit a letter of recommendation.
 
4) Review all information.  Should you wish to change an answer, select "edit" for that information category. **Particularly, please review and edit the author questions associated with your name and contact information**
 
5) Scroll to the bottom of the page and under "Attachments" click "Edit" to attach your letter of recommendation.
 
6) Click "Browse" to search for the file on your hard drive which you wish to upload.  Enter a Description for your recommendation letter (Lead Student Name, Advisor Name, Institution).  Then press "Post Changes" to upload your file.
 
7) Once the file has completed the upload, press "Save and Continue".  You do not need to resubmit your application after uploading the letter of recommendation.  Please note that if you do select "submit" again, you will receive a repeat of this confirmation letter.
 
Note: Only one recommendation letter will be accepted per poster application.  If multiple letters are submitted, only the first will be reviewed.  If you are serving as an advisor to more than one poster, you must submit one recommendation letter for each poster.

back to top

Who should send the recommendation letter?

The individual listed as faculty advisor on the submission form should submit the electronic letter by November 4, 2015. Please note that applications without a recommendation letter will not be reviewed. If there are multiple advisors for a single project, advisors are encouraged to co-sign the single letter of recommendation. Only one letter will be reviewed for each application. Please note that the advisors will not receive directions on how to add their letter of recommendation until the application has been submitted.

back to top

How are the applications evaluated?

Reviewers are CUR members and Councilors in our disciplinary divisions.  Your application will be reviewed by these individuals within the same discipline as you indicate on your application.  The reviewers are asked to consider:
  • The readability of the abstract to a non-technical audience
  • The student’s demonstrated ability to present to a non-technical audience
  • The technical merit of the project
  • The broader interest of the project
  • Is the research complete or is it reasonable to assume that the research will be completed by March?
 

back to top

Is a CUR member at an institution allowed to write multiple recommendation letters for different individuals at the same institution?

Yes.  The letter of recommendation should be written by the research mentor.  If a research mentor has multiple students submitting on different poster applications, they would need to write a letter for each submission.

back to top

Are all applicants notified of the status of their POH application? Or only those that have been selected to participate?

Yes, all applicants will be notified of the status.  We anticipate that notices will be sent in mid-February.

back to top

When will I be notified if I am selected to present?

Notifications will be sent in early-February of 2016.

back to top

What is the date for Posters on the Hill 2016?

The date for Posters on the Hill 2016 will be set once the Congressional calendar for Spring 2016 is finalized.

back to top

I have already graduated, can I still submit if I did the research as an undergraduate?

Yes, we allow students that have graduated to present at Posters on the Hill provided they performed the research as an undergraduate, are presenting data based on undergraduate findings, and are presenting within one year from when the research was conducted.

back to top

My discipline is not listed in the Research Field drop down. Can I still apply?

The applications are reviewed by faculty in the divisions specified in the research field drop down. Please try to classify your project as one of the listed research fields. If you are unable to do so, unfortunately, we will be unable to accept your application as we would not have the appropriate means to make a proper review. Please contact the Student Programs Coordinator at studentprograms@cur.org should you have questions regarding this issue.

back to top

I applied in a previous year, does that disqualify my application this year?

No, you may apply (and if selected, attend) in multiple years, as long as your research is conducted as an undergraduate.

back to top

I am not a CUR Member. Does that disqualify me?

CUR Membership is required for submission. Either the student's institution must hold an institutional membership, or the faculty advisor must hold an individual membership. The students do not need to have student memberships, and a student membership will not qualify your submission. Abstracts that do not satisfy this requirement will not be reviewed or accepted.  If you have questions about your membership eligibility, please contact CUR's Membership Coordinator, Jenn Chow at jenn@cur.org.

back to top

What do I do if I am not from the USA?

Please represent your address as best as possible, using the Address and City boxes to type your full address. Please select any state from the State drop down address, and type N/A for all Senators, and Representatives if not applicable.

back to top

Who is the Government Relations Officer?

The government relations officer is the person on your campus responsible for government relations, advocacy, and/or legislative issues.  This field is not required.  Should you be selected to attend, we will use this information to help in our planning for the event.  In many cases, this might be your Vice President for Academic Affairs, Provost, or other senior administrator.

back to top

I did not receive federal funding. Does this disqualify me?

No, you are not required to have been federally funded. If you were federally funded, please list the funding officer and sponsoring organization in the questions on your application. If selected, we will use this information to invite sponsors to the poster session.

back to top

Are faculty advisors required to attend Posters on the Hill if a student is selected or is it more typical that only the student attends?

We encourage the faculty advisor to attend Posters on the Hill and to schedule meetings with their own congressional representation.  In cases where the student and the faculty advisor reside in the same congressional district, we suggest that both attend but that the student take the lead in the discussion.  Students are also welcome to attend by themselves.

back to top

I would like to include diagrams or tables along with my application. How do I do so?

Unfortunately, the online submission process will not allow for any maps, diagrams, chemical structures, etc. Please omit these from your abstracts and resumes, as they will not translate through to our database. This also goes for foreign characters such as greek letters, bullets, icons, bold or italic type, colors, etc. Standard characters are the only formatting that will be accepted.

back to top

If multiple students are listed per poster application, should the recommendation letter have a separate section for each student?

The application letter should mainly reference the primary student.  You may include details about the entire research time to supplement the application, but the primary student is the only one that is required.

back to top

Can two similar abstracts on the same research study be submitted to both Posters on the Hill and NCUR?

Yes, you may submit applications on the same research study to any of our student events.  You may also submit applications for research that has previously been presented at other conferences.

back to top

If selected, will there be a recommended location for housing? What is the rough estimate of cost per student?

Upon acceptance, each student will receive information about the preferred hotel room block.  The rate is generally around $175-$225/night.  We recommend staying at least two nights (the night of orientation and the night of the poster reception).  There is also a registration fee of $150 for each student, and $150 for each faculty advisor.  The housing locations we select are easily accessible by metro, and all local airports are accessible by bus and metro.  Transportation costs while in the city will range from $20-$60, depending on length of stay, and which airport is utilized.  For additional meeting questions, please contact Tavia Cummings at tcummings@cur.org.  Please note that the actual details of the current conference will only be released to accepted participants.

back to top

What should I include in the Narrative of Presentation Experience?

Your presentation experience is used to assess your ability to effectively communicate the message of your research and your experience with undergraduate research to a non-technical educated person.  Including accolades such as past times you’ve presented research (this or other projects), speeches you’ve given, meetings you’ve lead, or even experience at work such as training or interacting with people could help support your case as an effective presenter.

back to top

When I attempt to add my advisor to my application, the submission form displays an error message stating "A record already exists with this email address."

Please use the search function at the top of the page to search for your advisor's record in our database and associate your poster with their record.

back to top

Can't find what you are looking for?